Instead of storing your file attachments in the activity,
you can store them in the IBM® Lotus® Quickr® library. After you publish a file,
a link to the document in Lotus Quickr replaces the file attachment
in the entry.
Before you begin
Lotus
Quickr must be installed in your enterprise and you must
have access to one or more Lotus
Quickr libraries. Your administrator configures
IBM Connections
version 5.5 to interact with your Lotus
Quickr deployment, and must enable Quickr integration before you can publish files to a Lotus
Quickr library.
Procedure
- Open the entry that contains the file attachment that you
want to publish.
- Click Publish to Lotus Quickr for the file attachment.
- Specify server.
- If the server specified in the Server field
is not the one that hosts the library to which you want to publish
the file, select a different server. If your administrator configured
it, you can alternately type a server name into the field. Include
the protocol, such as http:// or https://.
- If no servers are displayed in the Server field,
type the name of the server that you want to publish the file to into
the field. Include the protocol, such as http:// or https://.
If you are asked to provide credentials, provide the user
ID and password that you use to access Lotus Quickr, and then click Log
In.
If you provided the correct credentials and the server you chose or specified is set up to
integrate with Connections version 5.5, the Select an
Item field is populated with a list of available Lotus
Quickr libraries. If it is not populated, contact your
administrator. As part of the configuration of Lotus
Quickr integration, the administrator defines the list of
servers to which Activities files can be published.
- Optional: To choose the library to which to
publish the document, filter the libraries that are displayed in the Select
an Item field by selecting one of the following options
from the Display field:
- All Places
- Displays a list of all the libraries to which you have access,
including public libraries.
- Favorites
- Displays a list of all the libraries that are identified as favorites.
Note: This
option is displayed when you are using IBM Lotus Quickr services for IBM WebSphere Portal only.
- My Places
- Displays a list of all the libraries of which you are a member,
including libraries that you created. This list does not include public
libraries.
Note: This option is displayed when you are using IBM Lotus Quickr services for IBM Lotus Domino® only.
- Select a folder from the list that is displayed in the Select
an Item field.
- Click Publish to complete the publication,
close the dialog box, and return to the entry.
The
file attachment in the entry is replaced with a Lotus Quickr link.
You can click the link to open the target file's document summary
page in Lotus Quickr.